Purchase Orders

GP and Purchase Order Processes

Georgia-Pacific Consumer Products Group (CPG) is beginning a digital initiative that will transform our procurement processes.

Starting in June 2019, GP CPG will launch new processes and technology upgrades that allow us to:

  • Modernize and standardize operations across all locations
  • Capitalize on continuous improvements by our software suppliers
  • Take advantage of emerging technologies like IOT, AI, and block chain

We expect this transformation to yield significant benefits for suppliers as well as our operations. While current suppliers may experience some changes in the way we work together, we believe the efficiencies gained will decrease the time it takes to pay invoices. These changes will also complement upgrades to invoice processing across all Georgia‐Pacific.

New Purchase Order Requirements

As of June 1, 2019, CPG is changing how we issue and process Purchase Orders.

The following summarizes how these changes affect our transactional operations:

  • PURCHASE ORDERS WILL BE REQUIRED
    • WHAT'S NEW: As GP transitions to an upgraded SAP system, Purchase Orders (POs) will be required prior to payment of invoices.
    • WHEN: February 1, 2019
    • ACTION REQUIRED: POs must be received and acknowledged by your organization in advance of any work performed or material shipped.
  • PURCHASE ORDERS WILL BE SENT VIA EMAIL
    • WHAT’S NEW: The PO number format will look different from the PO numbers currently in use. The new PO numbers will begin with “41” or “45.” We will now email all POs instead of sending via fax or US mail. This will increase efficiency for all parties and support greater visibility of POs.
    • ARIBA-ENABLED SUPPLIERS: You will continue to receive POs through the Ariba network
    • WHEN: February 1, 2019
    • ACTION REQUIRED: You must provide a valid email address with primary contact name to your Buyer no later than January 17, 2019 in order to receive POs after February 1.
  • POs MUST BE ACKNOWLEDGED
    • WHAT'S NEW: You need to acknowledge receipt of your PO by sending an email to your Buyer.
    • ARIBA-ENABLED SUPPLIERS: Ariba-enabled suppliers must use the Ariba network to confirm receipt.
    • WHEN: Starting now, suppliers must acknowledge the receipt of PO and include a valid estimated delivery date (EDD) via email or the Ariba network.
    • ACTION REQUIRED: Confirm your PO has been received via email or the Ariba network. Acknowledgements should include a valid EDD. Fax acknowledgements will no longer be accepted.
  • CHANGES TO ANY EXISTING POs REQUIRE REVISED POs
    • WHAT’S NEW: POs that have been revised after issuance will be re-issued. The revised PO will have the same PO number with details of what has changed and any action(s) needed. You will receive your revised PO either by email or through the Ariba network. In addition, POs that cannot be fulfilled as written will require a revised PO to match what will be sent. Failure to follow these guidelines could affect the invoice process.
    • WHEN: February 1, 2019
    • ACTION REQUIRED: Confirm your re-issued PO has been received via email or the Ariba network.

This website will be updated regularly with information on future GP system and process changes impacting our suppliers. If you have any questions, please reach out to your primary sourcing or procurement contact.