Invoicing Requirements for 3rd Party Freight Suppliers

Invoicing Requirements for 3rd Party Freight Suppliers

The SAP Ariba Invoice Management Module requires the following fields on your invoices. Failure to comply with these invoicing requirements may result in delayed payment or invoices being rejected.

  • Invoice must include complete Shipper Name (Origin Pickup) and address
  • Invoice must include complete Consignee Name (Delivery Destination) and address.
  • Your company’s “Remit To” name and address must be included on main page of the invoice
  • “Ship To” name and address (for materials/parts) OR GP Site name and address for which services were provided. The below is not a valid “Shipper” or “Consignee” for invoice processing:
    • 133 Peachtree Street, Atlanta, GA, or
    • P.O. Box 981XXX, El Paso, TX 79998
  • If known, include name, address, and email address for any Georgia Pacific contact or GP Facility
  • Include Bill of Lading number
  • Include invoice number
    • The number is limited to 16 characters, and the only special character allowed is a hyphen
  • Invoices cannot be handwritten and must be in English
  • Invoices need to be attached to the email; ensure the file is not password protected and that links to invoices are not being used
  • Invoice submission format:
    • Each invoice should be submitted to one of the GP invoice submission email addresses. as a separate attachment and should not exceed 20 pages
    • Invoices with multiple pages, including supporting documentation, should be included in one attachment
      • Note: Bill of lading, waybills are examples of supporting documentation. These items should not be sent as separate attachments but combined with invoice as supporting documentation
    • Example:
      • Page 1 – invoice main copy
      • Page 2 – 20 – supporting documents such as bill of lading, custom documents, proof of delivery etc.
    • Invoice(s) must be submitted by the supplier or carrier to one of the GP invoice submission email addresses listed. Addresses will differ based on PO/Non-PO and invoice type. Please be sure to submit to only one of the mailboxes listed here based on invoice type, PO or Non-PO.